Burns & McDonnell Executive Assistant - Management & Services (Atlanta) in Atlanta, Georgia
The Executive Assistant will provide executive-level administrative support for an officer or general manager to ensure continuity of daily global practice or regional office functions and operations.
Provide high-level administrative support to Regional Office Manager as well as other officers in the region.
Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations.
Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
Monitor, review, and approve standard expenditures to ensure the activities of the region are conducted within established budgets.
Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
Facilitate smooth communication between Regional Office Executive group, and internal and external clients. This may include board members, other company executives, client executives, government officials, media, and internal employees.
Responsible for handling sensitive and confidential information.
Act as Notary Public and notarize various documents.
Maintain the security and confidentiality of calendars, files, records and files.
Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents.
Manage schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events.
Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.
Coordinate travel arrangements and prepare travel itineraries.
Oversee catering and conference room management for regional office meetings and events.
Arrange conference calls and related conference room setup. Coordinate with IT to ensure A/V equipment is in working order.
Assist Global Practice Manager, Officer or Regional Office Manager team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.
Provide cross training and performance feedback on entry level administrative staff.
Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
Responsible for the recruitment, development, training, and retention of staff.
Responsible for conducting performance evaluations for office staff.
Provide leadership, guidance, and instruction to the department.
Responsible for interpreting the organization's policies, purposes, and goals to staff.
Responsible for overall QA/QC process adherence.
Enforce compliance with company and site safety policies.
Responsible for diversity initiatives.
Performs other duties as assigned
Complies with all policies and standards
Bachelor’s degree and 5 years or more of administrative experience supporting senior-level executives - 9 years applicable administrative experience supporting senior-level executives may be substituted for degree requirement.
Position requires the ability to maintain the highest level of discretion and confidentiality.
Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.
Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e., clients, vendors, business partners, community leaders).
Job Administrative/Office Support
Primary Location US-GA-Atlanta
Req ID: 234722 Job Hire Type Experienced