Burns & McDonnell Veterans Jobs

Job Information

Burns & McDonnell Executive Assistant - Management & Services (Atlanta) in Atlanta, Georgia

Description

The Executive Assistant will provide executive-level administrative support for an officer or general manager to ensure continuity of daily global practice or regional office functions and operations.

  • Provide high-level administrative support to Regional Office Manager as well as other officers in the region.

  • Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations.

  • Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.

  • Monitor, review, and approve standard expenditures to ensure the activities of the region are conducted within established budgets.

  • Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.

  • Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

  • Facilitate smooth communication between Regional Office Executive group, and internal and external clients. This may include board members, other company executives, client executives, government officials, media, and internal employees.

  • Responsible for handling sensitive and confidential information.

  • Act as Notary Public and notarize various documents.

  • Maintain the security and confidentiality of calendars, files, records and files.

  • Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents.

  • Manage schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events.

  • Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.

  • Coordinate travel arrangements and prepare travel itineraries.

  • Oversee catering and conference room management for regional office meetings and events.

  • Arrange conference calls and related conference room setup. Coordinate with IT to ensure A/V equipment is in working order.

  • Assist Global Practice Manager, Officer or Regional Office Manager team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.

  • Provide cross training and performance feedback on entry level administrative staff.

  • Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.

  • Responsible for the recruitment, development, training, and retention of staff.

  • Responsible for conducting performance evaluations for office staff.

  • Provide leadership, guidance, and instruction to the department.

  • Responsible for interpreting the organization's policies, purposes, and goals to staff.

  • Responsible for overall QA/QC process adherence.

  • Enforce compliance with company and site safety policies.

  • Responsible for diversity initiatives.

  • Performs other duties as assigned

  • Complies with all policies and standards

Qualifications

  • Bachelor’s degree and 5 years or more of administrative experience supporting senior-level executives - 9 years applicable administrative experience supporting senior-level executives may be substituted for degree requirement.

  • Position requires the ability to maintain the highest level of discretion and confidentiality.

  • Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.

  • Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.

  • Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.

  • Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e., clients, vendors, business partners, community leaders).

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-GA-Atlanta

Schedule: Full-time

Travel: No

Req ID: 234722 Job Hire Type Experienced

#LI-SS #M&S

DirectEmployers