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Burns & McDonnell Document Control Supervisor - Energy (Kansas City) in Kansas City, Missouri

Description

The Document Control Supervisor is responsible for managing and organizing a vast amount of electronic and hard copy design, supplier, and construction documents. This position is responsible for the supervisory direction and leadership of the Document Control group within the Burns & McDonnell Energy Global Practice.

  • Organize and lead team meetings.

  • Liaison with management on document controls initiatives.

  • Interpret and implement policies, procedures and strategic goals of the organization.

  • Lead in the development of objectives and requirements for the group; organize projects and develop standards and guidelines.

  • Recommend organizational structure changes in order to more effectively and efficiently achieve the objectives of the group.

  • Evaluate and recommend technical development and efficiency improvement projects to better serve clients, increase staff skills and maintain billable goals.

  • Provide supervisory and technical direction for the Document Control group.

  • Assigning work and reviewing performance to ensure the efficient, cost-effective utilization of staff.

  • Training, mentoring and developing Document Control staff.

  • Evaluate Document Control staff performance, provide feedback and complete performance reviews.

  • Ensure appropriate individuals are trained on document control procedures; includes training multi-disciplined project team members, clients and suppliers.

  • Manage the storage of project records in accordance with the document control procedures and maintain document project structure for consistency and create new folders for project team members.

  • Manage quality assurance standards and conduct quality reviews and ensure that procedures are followed and that the modules are used in a consistent manner throughout each project timeline.

  • Ensure the transferring and documenting project communication between suppliers, client, and company (e.g. transmittals, meeting minutes, company and contacts list, notices, submittals).

  • Manage the interface with clients to ensure that projects are following the requirements that were established and lead the effort of ensuring documents are available to all appropriate parties.

  • Implement and manage all new or revised changes to document control efforts.

Qualifications

  • Bachelor’s degree in business, communications, management, information technology or related field plus ten years related experience; or an equivalent combination of education, training and experience required.

  • Previous experience in an engineering consulting environment preferred.

  • A broad knowledge of document control systems, as well as industry specific document control procedures and best practices preferred. Previous experience working with engineering industry standard technical documents, specifications, data and design drawings preferred.

  • Demonstrated knowledge and previous experience working with development of standard document packages and data books related to engineering design, bid and construction is preferred. Prefer proficiency in the use of document control software. Previous experience working with Procore, Document Locator, Project Wise, Documentum, Primavera, SharePoint, Aconex or other applicable document control software packages is preferred.

  • Prior supervisory experience is preferred. Previous experience developing and delivering training material is preferred.

  • Must demonstrate excellent written and verbal communication skills, strong interpersonal skills, and the ability to clearly and effectively present complex information to all levels of employees, management and clients.

  • Position requires the ability to thoughtfully and positively lead, influence and manage change. Must possess strong project management skills and a strategic perspective. Requires strong problem solving and conflict resolution skills. Must be innovative and creative to provide new document control solutions for project teams or departments. Must be capable of applying extensive and diversified knowledge to broad areas of assignments.

EEO/Minorities/Females/DisabledVeterans

Job Administrative/Office Support

Primary Location US-MO-Kansas City

Schedule: Full-time

Travel: Yes, 5 % of the Time

Req ID: 211547

Not Applicable #ENR *IND-DNP*

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