Burns & McDonnell Marketing Assistant - Oil, Gas & Chemical (Kansas City) in Kansas City, Missouri
We are seeking to hire a Marketing Assistant to join our Oil, Gas & Chemical Global Practice in our Kansas City, MO headquarters!
This position is responsible for general administrative support to a specific department within the company. This role will act as the main point of contact among executives, employees, clients, and internal/external partners and will be responsible for managing information flow in a timely and accurate manner with a high emphasis on discretion and confidentiality.
Daily responsibilities will include administrative tasks such as travel arrangement, expense reporting, contact management in the company CRM system, and substantial calendar coordination for up to 3 executive and principle level employees. To be successful in this role, the candidate should be well-organized and have excellent verbal and written communication skills. Time management is critical, as well as the ability to act and correspond on behalf of division leadership without guidance. This position will contribute to the efficiency of our business by providing personalized and thorough support to the division senior vice president. Other duties include, but are not limited to:
Organizing department filing system
Internal and external meeting and event arrangements
Reserving of conference rooms and day of meeting coordination
Ordering and maintaining department-specific supplies, including branded merchandise and collateral
Arranging equipment maintenance or set-up as needed
On-boarding and off-boarding of employees
Monitoring and updating department calendar and seating charts
Format information for internal and external communications/distributions (Memos, Emails, Presentations, Reports - electronic or otherwise)
Creating and editing PowerPoint presentations
Tracking required training for department personnel
Making copies of printed material
Support department with client submittals as needed to meet deadlines
Additional duties as assigned by supervisor to assist in the overall success of the group and company
High school diploma or equivalent.
1-2 years of professional experience preferred.
Associate's Degree or equivalent related experience preferred.
Excellent knowledge of Microsoft Word, Excel, and PowerPoint.
Familiarity with other Microsoft Office applications is desirable. Requires outstanding attention to detail and the ability to handle multiple tasks at once.
Self-starter, team player, ability to work with a partnership mentality.
Job Administrative/Office Support
Primary Location US-MO-Kansas City
Travel: Yes, 5 % of the Time
Req ID: 213063