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Burns & McDonnell Marketing Assistant - Oil, Gas & Chemical (Kansas City) in Kansas City, Missouri

Description

We are seeking to hire a Marketing Assistant to join our Oil, Gas & Chemical Global Practice in our Kansas City, MO headquarters!

This position is responsible for general administrative support to a specific department within the company. This role will act as the main point of contact among executives, employees, clients, and internal/external partners and will be responsible for managing information flow in a timely and accurate manner with a high emphasis on discretion and confidentiality.

Daily responsibilities will include administrative tasks such as travel arrangement, expense reporting, contact management in the company CRM system, and substantial calendar coordination for up to 3 executive and principle level employees. To be successful in this role, the candidate should be well-organized and have excellent verbal and written communication skills. Time management is critical, as well as the ability to act and correspond on behalf of division leadership without guidance. This position will contribute to the efficiency of our business by providing personalized and thorough support to the division senior vice president. Other duties include, but are not limited to:

  • Organizing department filing system

  • Internal and external meeting and event arrangements

  • Reserving of conference rooms and day of meeting coordination

  • Ordering and maintaining department-specific supplies, including branded merchandise and collateral

  • Arranging equipment maintenance or set-up as needed

  • On-boarding and off-boarding of employees

  • Monitoring and updating department calendar and seating charts

  • Format information for internal and external communications/distributions (Memos, Emails, Presentations, Reports - electronic or otherwise)

  • Creating and editing PowerPoint presentations

  • Tracking required training for department personnel

  • Making copies of printed material

  • Support department with client submittals as needed to meet deadlines

  • Additional duties as assigned by supervisor to assist in the overall success of the group and company

Qualifications

  • High school diploma or equivalent.

  • 1-2 years of professional experience preferred.

  • Associate's Degree or equivalent related experience preferred.

  • Excellent knowledge of Microsoft Word, Excel, and PowerPoint.

  • Familiarity with other Microsoft Office applications is desirable. Requires outstanding attention to detail and the ability to handle multiple tasks at once.

  • Self-starter, team player, ability to work with a partnership mentality.

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-MO-Kansas City

Schedule: Full-time

Travel: Yes, 5 % of the Time

Req ID: 213063

#LI-HR #OGC

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