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Burns & McDonnell Project Assistant - Manufacturing (Kansas City) in Kansas City, Missouri


This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

  • Responsible for the administration of small projects.

  • Responsible for maintenance of project files and records.

  • Assist with invoicing clients for payment documents. Track invoices to ensure timely payments. Ability to handle subcontractor and vendor invoices in a timely fashion.

  • Manage Customer Relationship Management list and distribute appropriate communication as requested.

  • Create and generate project specific spreadsheets.

  • Oversee general administrative duties for project team and/or Project Controller, as needed.

  • Develop and maintain procedures pertaining to internal and external project requirements.

  • Prepare and present contract documents, templates, workflows, agendas, financial summaries, meeting notes, presentations and tables utilizing Excel, Word, PowerPoint, and other programs.

  • Assist in the preparation of client proposals and communications as assigned and distribute RFI's and maintain RFI logs.

  • Create and publish task lists from meetings for distribution to the project team for the Project Manager.

  • Create and generate standard business reports.

  • Recommend and maintain appropriate communication and protocol for questions related to the project.

  • Update and maintain project calendar.

  • Initiate project related letters when requested.

  • Assist in writing projects reports with inserted graphics.

  • All other duties as assigned.


  • High School Degree required. Associate’s degree or Bachelor’s degree preferred, in a related field.

  • A minimum of 2 years' experience, 5 years preferred . Applicable experience may be substituted for degree requirements.

  • Ability to handle a high workload with diverse tasks.

  • Position requires ability to work independently and collaboratively, demonstrating accuracy, reliability, organization, and problem- solving skills.

  • Ability to apply a range of software tools, including models, spreadsheets, and databases, to perform analysis and communicate findings in a compelling way.

  • Strong problem-solving and analysis skills.

  • Ability to clearly communicate both verbal and written technical information.

  • Commitment to continuous improvement and excellent client service.

  • Strong attention to detail and the ability to follow complex requests.

  • Expert in Microsoft Word, Excel, and PowerPoint


Job Administrative/Office Support

Primary Location US-MO-Kansas City

Schedule: Full-time

Travel: No

Req ID: 211993