Burns & McDonnell Project Assistant - Manufacturing (Kansas City) in Kansas City, Missouri
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
Responsible for the administration of small projects.
Responsible for maintenance of project files and records.
Assist with invoicing clients for payment documents. Track invoices to ensure timely payments. Ability to handle subcontractor and vendor invoices in a timely fashion.
Manage Customer Relationship Management list and distribute appropriate communication as requested.
Create and generate project specific spreadsheets.
Oversee general administrative duties for project team and/or Project Controller, as needed.
Develop and maintain procedures pertaining to internal and external project requirements.
Prepare and present contract documents, templates, workflows, agendas, financial summaries, meeting notes, presentations and tables utilizing Excel, Word, PowerPoint, and other programs.
Assist in the preparation of client proposals and communications as assigned and distribute RFI's and maintain RFI logs.
Create and publish task lists from meetings for distribution to the project team for the Project Manager.
Create and generate standard business reports.
Recommend and maintain appropriate communication and protocol for questions related to the project.
Update and maintain project calendar.
Initiate project related letters when requested.
Assist in writing projects reports with inserted graphics.
All other duties as assigned.
High School Degree required. Associate’s degree or Bachelor’s degree preferred, in a related field.
A minimum of 2 years' experience, 5 years preferred . Applicable experience may be substituted for degree requirements.
Ability to handle a high workload with diverse tasks.
Position requires ability to work independently and collaboratively, demonstrating accuracy, reliability, organization, and problem- solving skills.
Ability to apply a range of software tools, including models, spreadsheets, and databases, to perform analysis and communicate findings in a compelling way.
Strong problem-solving and analysis skills.
Ability to clearly communicate both verbal and written technical information.
Commitment to continuous improvement and excellent client service.
Strong attention to detail and the ability to follow complex requests.
Expert in Microsoft Word, Excel, and PowerPoint
Job Administrative/Office Support
Primary Location US-MO-Kansas City
Req ID: 211993