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Burns & McDonnell Project Coordinator - Aviation & Federal (Washington, D.C.) in Washington, District Of Columbia

Description

The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.

  • Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.

  • Resolves questions regarding the project; research and provide appropriate answers.

  • Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.

  • Manage project set-up preparation and compile documentation updates.

  • Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.

  • Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.

  • Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.

  • Obtain physical sign off of project documents & maintain electronic and paper files.

  • Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.

  • Manage IT resources for project offices and staff by coordinating with internal support departments.

  • Provide follow up reports on ARs and unbilled issues as assigned.

  • Administer project closeout activities.

  • Compose project cost forecast updates.

  • Run PPS reports.

  • Establish priorities and deadlines on project deliverables.

  • Investigate project expenses not billed to the client and report findings to the Project Manager.

  • Assist Project Manager in preparation of client contracts and sub-contracts.

  • Develop procedures pertaining to internal project requirements.

  • All other duties as assigned.

Qualifications

  • High School Degree required. Associate's Degree or Bachelor’s degree preferred, in a related field or a minimum of 10 years' experience. Applicable experience may be substituted for degree requirements.

  • Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.

  • Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.

  • Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.

  • Demonstrated ability to communicate with all levels within an organization.

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-DC-Washington

Schedule: Full-time

Travel: Yes, 15 % of the Time

Req ID: 201489

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