Job Information
Burns & McDonnell Department Assistant - T&D - (Birmingham, UK) in Birmingham, United Kingdom
Description
Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with over 10,000 professionals working in 55 offices worldwide and recognised as a leader in T&D Engineering / Construction.
The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
Resolves questions regarding the department; research and provide appropriate answers.
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
Project filing using document management software.
Coordinate travel arrangements and any other internal services for various site project needs.
Responsible for handling sensitive and confidential information.
Coordinate department-related issues and complaints, such as operational resources, workstations, space assignments, and supplies, and follow up that resolution has been obtained.
Complies with all the relevant Company HSQE, welfare policies, and standards
Assist in clerical needs on construction projects and any other duties assigned.
Qualifications
General Certificate of Secondary Education or equivalent required and applicable office/clerical experience preferred
Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required
Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
EEO/Minorities/Females/Disabled/Veterans
Job Administrative/Office Support
Primary Location GB-Birmingham UK-Birmingham
Schedule: Full-time
Travel: Yes, 15 % of the Time
Req ID: 241563
Job Hire Type Experienced #LI-JA #UKO N/A